Let’s face it – HOA meetings can be tough to navigate. With critical information often obscured by conflicting opinions, it can be difficult to maintain the efficiency of your homeowner’s association meeting. But it doesn’t have to be.
We’ve compiled a list of HOA secret tips and tricks that will help you get the most out of your meetings!
Establish Guidelines For Each Meeting
While it may seem obvious, setting guidelines for your HOA meetings is an incredibly efficient way to keep things organized and on track. Think of it as you are establishing expectations on both sides. These set of expectations will be your guiding force throughout the meeting, keeping everyone on the same page and giving your meeting a clear direction. The key is to send out these guidelines before every meeting so that your members know what to expect.
Tip: Give your HOA members time in these guidelines to share their thoughts. This will keep the rest of the meeting running smoothly while also allocating a specific time for them to speak openly.
Follow Parliamentary Procedure Every Time
While it may seem obtuse to follow the exact same procedure for any situation, it’s important to establish expectations for everyone involved. The best way to navigate difficult conversations, de-escalate conflicts, and garner respect for your HOA community is to follow procedure. Whether your homeowners’ association has a specific code of conduct or you’re following a different set of guidelines, these rules will help you manage every meeting (and every conflict) with ease.
Tip: An HOA management company can easily keep meetings running smoothly and professionally.
Provide High-Value Information
Time is money, and it goes both ways. If you want respect and efficient communication from your HOA meetings, then you must respect your attendees’ time by providing high-value information. Whether you’re delivering important updates, seeking volunteers for an upcoming event, or hearing from an exciting speaker, educating your community members will drastically improve the attendance and quality of your meetings.
Tip: Consider utilizing an HOA management company speaker to run your meetings and free up your time!
If your HOA Board needs help with running efficient meetings or any other association issues, contact Prism Realty Management. Give us a call at 512-676-5842 — we’d be happy to talk to you about who we are, the services we offer, and our process.