Templates are a great way to maintain consistency and efficiency for a busy Board of Directors. Here are templates every HOA should have on hand:
Meeting
Without the structure of a good agenda, an HOA meeting can be long and painful. With a good agenda template, your meeting will stay on track. A meeting minutes template will also save time after the meeting and keep the structure consistent for Board review.
Letters
Using letter templates will help the Board maintain consistency and shorten the time it takes to get notices and letters sent to the community. A proper violation letter template will have space to cite the specific issue or code violated by the homeowner and should also include a picture of the violation. Homeowners will take a violation letter more seriously if there are details about what they have done wrong.
Notices
Regular notices like annual meetings, late payments, or maintenance issues should be templated and modified as needed each time. If you start from scratch every time, you waste a lot of time reinventing the wheel.
Having a few simple templates on hand will save a lot of time and maintain professional and consistent communication. For help managing your association, contact Prism Realty Management. Learn about who we are, our services, and our process, then call us at 512-676-5842.
