If you have an open position on your HOA board or you want to be prepared for when it’s time to fill a position, a recruitment letter is a great place to start! A letter gives a personal touch to the recruitment process, allows you to outline some of the responsibilities, and can help you debunk some of the misconceptions of the position or what it takes to serve on the board. Let’s take a look at how to put together an HOA board recruitment letter.
Items to Include in your Recruitment Letter:
- Be transparent about what is expected of the board member – What is the time spent weekly, and what is involved in the commitment you’re making? Underselling the role can cause new board members to become overwhelmed and make them leave the position, putting you back at square one.
- Outline the expectations – Board members have to make some tough decisions and have to uphold the guidelines and regulations for all owners, including their friends and neighbors. It’s important that potential board members understand that they may have to make decisions that others won’t like but is for the benefit of the community as a whole.
- Be warm and welcoming – Let the homeowner know that you’re excited about the ideas and opinions that they’ll bring to the board and what qualifications they possess that could be a real asset to the community. Be sure to invite the homeowner to reach out with any questions or even invite them to set up a time to grab a cup of coffee and discuss what it entails to be a board member in greater detail.
If you have questions about how to put together an HOA board recruitment letter or need help managing your HOA board’s responsibilities, contact Prism Realty Management. Give us a call at 512-676-5842 — we’d be happy to talk to you about who we are, the services we offer, and our process.