When it comes time to host an annual HOA meeting, there are a lot of things that need to be covered to keep the neighborhood informed. The annual meetings are a time to discuss things like the annual budget, assessment fees, board elections, etc. Improving annual HOA meetings is a great place to start when planning out the new year, and below are some tips to make the most of the annual meetings.
Plan, plan, plan
Starting eight months in advance of the annual meeting, you should begin to plan out how the meeting will go. When you start this early, you give yourself plenty of time to work out the kinks and make improvements. Also, it ensures that you cover everything you need to in these critical meetings.
Put together the agenda early
There are likely going to be a lot of things you’ll want to cover in your annual HOA meeting, but you’ll also want to try to cut down on interruptions and other add-ons, so be working on a clear agenda to stick to. Having an agenda early on will also help other board members prepare for the meeting.
Notify everyone early on
The best way to improve attendance at annual HOA meetings is to notify community members early on about when the meeting will be. You will also want to send out follow-up reminders to keep residents thinking about the annual meeting and have it added to their calendars.
Try to get every community member to participate
The annual meeting is where the election of the board of directors takes place, but you need to meet quorum before casting votes. Having more community members there will get the voting taken care of and ensure that community members are being heard and active in the neighborhood.
An active HOA board that makes an effort to improve annual meetings is the starting point for a better and more active community. Keep your neighborhood connected, open to new ideas, and do your research on what works best for neighborhoods. Taking small steps now can lead to better things for your community in the future.
If you’re wondering how to improve your annual HOA meetings or how Prism Realty Management can help you manage your association, give us a call at 512-676-5842. We’d be happy to talk to you about who we are, the services we offer, and our process.
